Youth camp / summer camp

Planning

• Leaders

  Book the camp house

  16 weeks before the event

  Checklist: Camp house (3)

  • Compare offers
  • Sign the contract
  • Pay the deposit
• Leaders

  Form the leader team

  15 weeks before the event

• Leaders

  Set the budget and camp fee

  14 weeks before the event

• Leaders

  Register the camp for subsidies

  12 weeks before the event

• Safety

  Safety concept and emergency plan

  6 weeks before the event

  Checklist: Safety (3)

  • Emergency numbers and nearest hospital
  • First-aid kit
  • Rules for water and hikes

Registration & communication

• Registration

  Send out the invitation

  12 weeks before the event

• Registration

  Registration deadline

  6 weeks before the event

• Registration

  Parents’ evening

  3 weeks before the event

  Checklist: Parents’ evening (3)

  • Send the invitation
  • Hand out the packing list
  • Discuss medication and allergies
• RegistrationSafety

  Record participants and allergies

  2 weeks before the event

Programme

• Programme

  Choose the camp theme

  13 weeks before the event

• Programme

  Plan the daily programme

  4 weeks before the event

  Checklist: Programme (4)

  • Morning and evening programme
  • Outdoor game
  • Excursion
  • Bad-weather plan
• Programme

  Prepare the devotions

  2 weeks before the event

Gear & kitchen

• Gear

  Order supplies

  4 weeks before the event

• Gear

  Arrange transport

  3 weeks before the event

• Kitchen

  Menu plan and shopping

  2 weeks before the event

  Checklist: Kitchen (3)

  • Menu for every day
  • Take allergies into account
  • Order the shopping

At camp & after

• Leaders

  Arrival and room allocation

  on the day of the event

• Leaders

  Daily review with the leaders

  1 day after the event

• Leaders

  Hand back the house

  6 days after the event

• Share photos and say thank you

  2 weeks after the event

Done