Trello alternatives 2026 – compared honestly
Which Trello alternative fits depends on who takes part and where the data should live. Here are eight tools with prices and sources – and for each, the case in which it fits better than Contals.
Free for small teams. Volunteers and guests are always free. No credit card.
Eight tools, each with its best case
We make Contals, so it comes first – with the same details as all the others.
Contals
Kanban boards for teams with many projects and many helpers; you only pay per full member. New, in early access.
Fits when many volunteers, guests or clients take part who should cost nothing, and the data should stay in the EU.
- Price
- CHF 4.50 / €4.50 / $4.50 Team · CHF 9 / €9 / $9 Business (annual billing; early-access prices)
- Free plan
- 5 full members, 10 active boards, unlimited free roles
Asana
Work management with lists, boards, timelines, goals and AI agents.
Fits better than Contals when you need timelines, portfolios and goals and your team plans mainly in lists.
- Price
- approx. Starter $10.99 · Advanced $24.99
- Free plan
- 2 users (since November 2025)
monday.com
“Work OS” with boards, dashboards, automations and modules such as CRM.
Fits better than Contals when you want configurable dashboards and CRM in the same tool and someone enjoys configuring.
- Price
- approx. Basic €9 · Standard €12 · Pro €19
- Free plan
- 2 seats, 3 boards
ClickUp
“Everything app” with tasks, docs, chat, goals and AI agents.
Fits better than Contals when you want docs, chat and tasks in one app and your team likes to set up views and fields in detail.
- Price
- approx. Core $9 · Business $17 (annual)
- Free plan
- Unlimited members, 60 MB storage, few automations
Microsoft Planner
Task planning in Microsoft 365 and Teams.
Fits better than Contals when everyone who takes part has a Microsoft 365 account – nonprofits get Business Basic with Planner free for their staff.
- Price
- approx. Planner Plan 1 $10 · Planner and Project Plan 3 $30 (annual billing)
- Free plan
- No free plan of its own; eligible nonprofits get Microsoft 365 Business Basic with Planner free for up to 300 people – for staff, not volunteers, according to Microsoft
Notion
Pages, wikis and databases that can also be shown as a board.
Fits better than Contals when documents and tasks should live in the same tool and your team likes to build its own databases.
- Price
- approx. Plus $10 · Business $20 (annual billing)
- Free plan
- Unlimited for individuals; for 2+ members a block limit, 10 guests, 7 days of page history, uploads up to 5 MB
MeisterTask
Lean Kanban tool with a data center in Frankfurt.
Fits better than Contals when you need a timeline and reports (on the Business plan) or native apps.
- Price
- approx. Pro CHF 13.50 · Business CHF 27 (annual billing; prices as shown for Switzerland)
- Free plan
- Up to 3 projects and 5 notes, unlimited team members; integrations and automations from Pro
Wekan & Planka
Trello-style Kanban boards for your own server.
Fits better than Contals when the data must live on your own server and someone looks after it.
- Price
- Wekan free; WeKan Cloud with the admin panel €50 per year (flat) · Planka Pro €7.20 self-hosted, €8.50 hosted (per seat and month, annual billing)
- Free plan
- Both free to run yourself; phone and tablet, guest roles and SSO are Planka Pro features
List prices per user and month with annual billing, rounded, according to the vendors’ pages: Asana, monday.com and ClickUp checked on 13 October 2026, the others on 20 October 2026. Sources and details on each comparison page; details may change.
What does it cost for your team?
The price calculator compares Trello, Asana and Contals for your number of organizers and helpers – with list prices and sources.
Questions and answers
Which Trello alternative is free?
Wekan is open source (MIT license) and free if you run it yourself; so is Planka Community. Hosted free plans come from Contals (5 full members, 10 active boards, unlimited helpers), ClickUp (unlimited members, 60 MB storage), Notion (unlimited for individuals, a block limit for 2+ members), MeisterTask (up to 3 projects), Asana (2 users) and monday.com (2 seats, 3 boards). Microsoft Planner is included in Microsoft 365, which eligible nonprofits get free for their staff.
Which Trello alternative stores the data in the EU?
MeisterTask names a data center in Frankfurt; Contals stores data under EU jurisdiction at Cloudflare, a US company. Microsoft 365, and with it Planner, falls under the EU Data Boundary when the organization signed up in the EU or EFTA. Notion offers EU data residency on the Enterprise plan, Asana as an Enterprise add-on, ClickUp on Enterprise. Wekan and Planka live wherever you run them.
Which Trello alternative suits churches and clubs with volunteers?
If all staff have a Microsoft account, Planner is the obvious choice: Microsoft 365 Business Basic is free for eligible nonprofits, but according to Microsoft it does not cover volunteers. If many volunteers take part, Contals only bills full members – volunteers, guests and viewers are free, and registered churches and charities get Team free on request for up to 15 full members.
Try Contals alongside the tool you use now.
Free for small teams. Volunteers and guests are always free. No credit card.