Club event
For the annual meeting, a summer party or an anniversary: board decision, invitation, volunteer plan, catering and accounts.
Churches
- 5 lists
- 13 cards
- 7 checklist items
Opens Contals: you choose the workspace, the date and the language, then the board is yours.
Planning
- Board
Agree the event in the board
8 weeks before the event
- Board
Book the venue
7 weeks before the event
- Board
Check insurance and permits
4 weeks before the event
Organisation
- Communication
Invite the members
5 weeks before the event
Checklist: Invitation (3)
- Text and agenda
- Registration form
- Send by e-mail and post
- Volunteers
Make the volunteer plan
3 weeks before the event
Checklist: Shifts (4)
- Set-up
- Cash desk
- Bar
- Tear-down
- Communication
Collect registrations
2 weeks before the event
- Programme
Programme and awards
2 weeks before the event
- Catering
Order food and drinks
10 days before the event
On the day
- Programme
Welcome by the chair
on the day of the event
- Finance
Cash box and change
on the day of the event
Wrap-up
- Volunteers
Thank the volunteers
7 days after the event
- Communication
Report and photos for the website and newsletter
7 days after the event
- Finance
Accounts to the treasurer
2 weeks after the event
Done
What is on the board
Every list and card the template creates. Labels, dates and checklists come with them; nothing is assigned to anyone yet. Due dates count from the day of the event, which you pick when you create the board.
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