> A work day with many volunteers: tasks, supplies, shifts, food, safety and a thank-you. A Contals board template with 5 lists and 11 cards, free on every plan.

Source: https://contals.com/en/templates/volunteer-day/  
Language: en

# Volunteer day

A work day with many volunteers: tasks, supplies, shifts, food, safety and a thank-you.

Churches

-   5 lists
-   11 cards
-   7 checklist items

 [Use this template](https://app.contals.com/templates/use/freiwilligeneinsatz)  [Contals for churches](https://contals.com/en/for/churches/) 

Opens Contals: you choose the workspace, the date and the language, then the board is yours.

Volunteer day

### Planning

-   Agree the place and tasks
    
    4 weeks before the event
    
-   Safety
    
    Check insurance
    
    3 weeks before the event
    
-   Supplies
    
    Organise supplies and tools
    
    2 weeks before the event
    
    Checklist: Supplies (4)
    
    -   Gloves
    -   Tools
    -   Rubbish bags
    -   First-aid kit
    

### Find volunteers

-   Communication
    
    Call for volunteers: newsletter, notice board, social media
    
    3 weeks before the event
    
-   Volunteers
    
    Plan the shifts
    
    10 days before the event
    
    Checklist: Shifts (3)
    
    -   Morning
    -   Afternoon
    -   Floaters
    
-   Communication
    
    Remind all volunteers
    
    2 days before the event
    

### On the day

-   Safety
    
    Welcome and safety briefing
    
    on the day of the event
    
-   Food
    
    Lunch for everyone
    
    on the day of the event
    
-   Communication
    
    Take photos (with consent)
    
    on the day of the event
    

### Afterwards

-   Volunteers
    
    Thank the volunteers
    
    3 days after the event
    
-   Review: what do we take away?
    
    7 days after the event
    

### Done

Video: on a template, the date of the event moves two months later – every due date of the preview counts back from it.

Dates count back

## What is on the board

Every list and card the template creates. Labels, dates and checklists come with them; nothing is assigned to anyone yet. Due dates count from the day of the event, which you pick when you create the board.

### Labels

-   Volunteers
-   Supplies
-   Food
-   Communication
-   Safety

### Custom fields

-   Owner
-   Volunteers needed
-   Shift: Morning, Afternoon, Full day

### Power-Ups switched on

-    [Due dates](https://contals.com/en/power-ups/#due-dates) 
-    [Calendar](https://contals.com/en/power-ups/#calendar) 

## More templates like this

 [All templates – More templates like this](https://contals.com/en/templates/) 

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-   ###  [Service planning](https://contals.com/en/templates/service-planning/) 
    
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-   ###  [Confirmation classes](https://contals.com/en/templates/confirmation-classes/) 
    
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-   ###  [Club event](https://contals.com/en/templates/club-event/) 
    
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-   ###  [Fundraising campaign](https://contals.com/en/templates/fundraising-campaign/) 
    
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