> For the annual meeting, a summer party or an anniversary: board decision, invitation, volunteer plan, catering and accounts.

Source: https://contals.com/en/templates/club-event/  
Language: en

# Club event

For the annual meeting, a summer party or an anniversary: board decision, invitation, volunteer plan, catering and accounts.

Churches

-   5 lists
-   13 cards
-   7 checklist items

 [Use this template](https://app.contals.com/templates/use/vereinsanlass)  [Contals for churches](https://contals.com/en/for/churches/) 

Opens Contals: you choose the workspace, the date and the language, then the board is yours.

Club event

### Planning

-   Board
    
    Agree the event in the board
    
    8 weeks before the event
    
-   Board
    
    Book the venue
    
    7 weeks before the event
    
-   Board
    
    Check insurance and permits
    
    4 weeks before the event
    

### Organisation

-   Communication
    
    Invite the members
    
    5 weeks before the event
    
    Checklist: Invitation (3)
    
    -   Text and agenda
    -   Registration form
    -   Send by e-mail and post
    
-   Volunteers
    
    Make the volunteer plan
    
    3 weeks before the event
    
    Checklist: Shifts (4)
    
    -   Set-up
    -   Cash desk
    -   Bar
    -   Tear-down
    
-   Communication
    
    Collect registrations
    
    2 weeks before the event
    
-   Programme
    
    Programme and awards
    
    2 weeks before the event
    
-   Catering
    
    Order food and drinks
    
    10 days before the event
    

### On the day

-   Programme
    
    Welcome by the chair
    
    on the day of the event
    
-   Finance
    
    Cash box and change
    
    on the day of the event
    

### Wrap-up

-   Volunteers
    
    Thank the volunteers
    
    7 days after the event
    
-   Communication
    
    Report and photos for the website and newsletter
    
    7 days after the event
    
-   Finance
    
    Accounts to the treasurer
    
    2 weeks after the event
    

### Done

Video: on a template, the date of the event moves two months later – every due date of the preview counts back from it.

Dates count back

## What is on the board

Every list and card the template creates. Labels, dates and checklists come with them; nothing is assigned to anyone yet. Due dates count from the day of the event, which you pick when you create the board.

### Labels

-   Board
-   Programme
-   Catering
-   Volunteers
-   Finance
-   Communication

### Custom fields

-   Owner
-   Cost (CHF)

### Power-Ups switched on

-    [Due dates](https://contals.com/en/power-ups/#due-dates) 
-    [Calendar](https://contals.com/en/power-ups/#calendar) 
-    [Voting](https://contals.com/en/power-ups/#voting) 

## More templates like this

 [All templates – More templates like this](https://contals.com/en/templates/) 

-   ###  [Church festival](https://contals.com/en/templates/church-festival/) 
    
    6 lists · 16 cards
    
-   ###  [Youth camp / summer camp](https://contals.com/en/templates/youth-camp/) 
    
    6 lists · 19 cards
    
-   ###  [Service planning](https://contals.com/en/templates/service-planning/) 
    
    5 lists · 16 cards
    
-   ###  [Confirmation classes](https://contals.com/en/templates/confirmation-classes/) 
    
    5 lists · 16 cards
    
-   ###  [Christmas celebration & nativity play](https://contals.com/en/templates/christmas-nativity-play/) 
    
    5 lists · 15 cards
    
-   ###  [Fundraising campaign](https://contals.com/en/templates/fundraising-campaign/) 
    
    5 lists · 15 cards
    
-   ###  [Volunteer day](https://contals.com/en/templates/volunteer-day/) 
    
    5 lists · 11 cards