> From the first committee meeting to the thank-you: programme, catering, volunteers and promotion – dates are counted back from the festival day.

Source: https://contals.com/en/templates/church-festival/  
Language: en

# Church festival

From the first committee meeting to the thank-you: programme, catering, volunteers and promotion – dates are counted back from the festival day.

Churches

-   6 lists
-   16 cards
-   23 checklist items

 [Use this template](https://app.contals.com/templates/use/gemeindefest)  [Contals for churches](https://contals.com/en/for/churches/) 

Opens Contals: you choose the workspace, the date and the language, then the board is yours.

Church festival

### Ideas & preparation

-   Programme
    
    Set the date and theme
    
    10 weeks before the event
    
    Checklist: Decisions (3)
    
    -   Agree the date with the church leadership
    -   Book rooms and grounds
    -   Choose a theme
    
-   Programme
    
    Collect programme ideas
    
    9 weeks before the event
    
-   Volunteers
    
    Form the organising team
    
    9 weeks before the event
    

### To do

-   Budget
    
    Draw up the budget
    
    8 weeks before the event
    
    Checklist: Budget (3)
    
    -   Estimate income (catering, collection)
    -   Costs: supplies, promotion, rent
    -   Get the budget approved
    
-   Urgent
    
    Get the permits
    
    6 weeks before the event
    
    Checklist: Permits (3)
    
    -   Event permit from the municipality
    -   Licence to serve drinks
    -   Parking and traffic
    
-   Volunteers
    
    Find volunteers
    
    5 weeks before the event
    
    Checklist: Shifts (4)
    
    -   Set-up
    -   Catering
    -   Children's programme
    -   Tear-down
    
-   Promotion
    
    Design flyers and posters
    
    5 weeks before the event
    
-   Promotion
    
    Invitation in the newsletter and on the website
    
    4 weeks before the event
    
-   Catering
    
    Plan the menu and shopping
    
    3 weeks before the event
    
    Checklist: Catering (4)
    
    -   Decide the menu
    -   Label allergens
    -   Order the bulk shopping
    -   Arrange crockery and cooling
    
-   Programme
    
    Prepare the children's programme
    
    3 weeks before the event
    
-   Programme
    
    Sound and music
    
    2 weeks before the event
    
    Checklist: Tech (3)
    
    -   Test the sound system
    -   Rehearse the band or choir
    -   Check power outlets
    

### In progress

### On the day

-   Volunteers
    
    Set-up
    
    1 day before the event
    
    Checklist: Set-up (3)
    
    -   Tables and benches
    -   Signs
    -   Cash box and change
    
-   Programme
    
    Festival service
    
    on the day of the event
    
-   Volunteers
    
    Tear-down and cleaning
    
    on the day of the event
    

### After the festival

-   Volunteers
    
    Thank the volunteers
    
    7 days after the event
    
-   Budget
    
    Accounts and review
    
    2 weeks after the event
    

### Done

Video: on a template, the date of the event moves two months later – every due date of the preview counts back from it.

Dates count back

## What is on the board

Every list and card the template creates. Labels, dates and checklists come with them; nothing is assigned to anyone yet. Due dates count from the day of the event, which you pick when you create the board.

### Labels

-   Programme
-   Catering
-   Volunteers
-   Promotion
-   Budget
-   Urgent

### Custom fields

-   Owner
-   Volunteers needed
-   Budget (CHF)

### Power-Ups switched on

-    [Due dates](https://contals.com/en/power-ups/#due-dates) 
-    [Calendar](https://contals.com/en/power-ups/#calendar) 
-    [Voting](https://contals.com/en/power-ups/#voting) 
-    [Automation](https://contals.com/en/power-ups/#automation) 

Automation: cards moved to the last list are marked done.

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 [All templates – More templates like this](https://contals.com/en/templates/) 

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