> The terms used in Contals – board, list, card, Power-Up, workspace, full member, volunteer, guest, viewer and more – each defined in one or two sentences. Source: https://contals.com/en/glossary/ Language: en # Glossary Every term in Contals has one meaning, used the same way in the app, the docs and this website. Each definition can be quoted on its own. - [Kanban](#kanban) - [Organization](#organization) - [Workspace](#workspace) - [Board](#board) - [List](#list) - [Card](#card) - [Card number](#card-number) - [Board key](#board-key) - [Label](#label) - [Assignee](#assignee) - [Due date](#due-date) - [Checklist](#checklist) - [Custom field](#custom-field) - [Template](#template) - [Power-Up](#power-up) - [Board filter](#board-filter) - [Saved filter across boards](#saved-filter) - [Workspace dashboard](#workspace-dashboard) - [Status update](#status-update) - [Since your last visit](#since-last-visit) - [Stale card](#stale-card) - [Summary e-mail](#summary-email) - [Push notification](#push-notification) - [Quiet hours](#quiet-hours) - [Due reminder](#due-reminder) - [Full member](#full-member) - [Volunteer](#volunteer) - [Guest](#guest) - [Viewer](#viewer) - [Board role](#board-role) - [Private board](#private-board) - [Inbox](#inbox) - [My cards](#my-cards) - [For you](#for-you) - [Activity](#activity) - [Audit log](#audit-log) - [Retention rule](#retention-rule) - [Starter board](#starter-board) - [Real time](#real-time) - [Simple view](#simple-view) - [Offline reading](#offline-reading) - [Export](#export) - [Grace period](#grace-period) - [Paused organization](#paused-organization) - [EU data residency](#eu-data-residency) - [Own AI model](#own-ai-model) - [API token](#api-token) - [MCP server](#mcp-server) - [Single sign-on (SSO)](#single-sign-on) - [Two-factor sign-in](#two-factor-sign-in) - [Passkey](#passkey) ## Kanban A way of organizing work as cards that move through columns (lists) such as “To do”, “Doing” and “Done”. Contals is a Kanban tool. ## Organization The top level in Contals: holds billing, admins and policies, and contains one or more workspaces. Created automatically with the first workspace. ## Workspace The home of a team in Contals, with its members, roles and boards – usually one per team, club, church or company. ## Board A board is the unit of work and collaboration in Contals: one board per project, event or ministry, containing lists and cards. ## List A column on a board, usually a step such as “To do”, “Doing” or “Done”. Cards move between lists. ## Card A single task or topic on a board, with a title, description, labels, assignees, an optional due date and comments. ## Card number A short reference like GEM-4 – the board key and the card’s number – to refer to a card in conversation. The number never changes; a board can hide the numbers. ## Board key The short code in front of the card numbers of a board, such as GEM in GEM-4. Board admins can change it; references with an earlier key keep working. ## Label A colored tag defined per board, such as “Volunteers” or “Urgent”, used to group and spot cards. ## Assignee A person responsible for a card. Cards assigned to you appear under “My cards”. ## Due date The date a card should be done by, provided by the Due dates Power-Up; shown as “overdue” or “due today”. ## Checklist A list of small steps on a card, ticked off one by one; each item can have its own owner and due date, and items assigned to you appear under “My cards”. ## Custom field An extra field defined per board – text, number, date, checkbox or a dropdown with colored options – such as “Budget” or “Event date”; it can be shown on the card front, filtered and searched. ## Template A ready-made board to start from, such as a church festival or a youth camp; due dates are counted from the date you choose. Any board can be saved as a template for the workspace. ## Power-Up An optional feature that a board admin switches on for one board, such as the calendar, automation or date polls. Switching it off hides its data without deleting it. ## Board filter Shows only the cards of a board that match conditions such as a label, a person, a due date or a custom field value; filters can be saved for yourself or for everyone on the board. ## Saved filter across boards A personal filter on the workspace’s Filters page that finds matching cards on every board you can open, using labels and fields by name. ## Workspace dashboard A page with open, overdue and done cards and the latest status of every board in a workspace, plus cards per person and stale cards; next to it, a calendar with every due date. ## Status update A short note by an editor on whether a board is on track, at risk or off track; the newest one shows in the board header and on the workspace dashboard. ## Since your last visit A strip above a board’s lists that sums up what others changed since you last looked at the board, with the changed cards marked. ## Stale card An open card without any activity for as many days as the board’s setting says; it shows an hourglass. Nothing is archived automatically. ## Summary e-mail A weekly e-mail – daily if you like, on Team and Business – with what waits for you and what others changed on your boards; empty summaries are never sent, and one click unsubscribes. ## Push notification A message from Contals on your phone or computer, also when Contals is closed. You switch it on per device; on iPhone and iPad it needs Contals on the Home Screen. ## Quiet hours The hours in which Contals sends you no push notifications and holds notification e-mails back until they end – by default 21:00 to 07:00 in your time zone. ## Due reminder A notification before the due date of a card assigned to you, at the moment you chose in your notification settings – or at a time set on the card for everyone assigned. ## Full member A person who can create and organize boards (workspace owner, admin or member). Full members are the only people Contals charges for. ## Volunteer A free workspace role for helpers: volunteers see shared boards, comment, tick checklist items and mark the cards assigned to them as done, but cannot create or restructure boards. ## Guest A free role for people outside the team, such as clients or partners, with access to individual boards only. ## Viewer A free role that can read boards but not change them. ## Board role What a person may do on one board: viewer, contributor, editor or admin. The server checks it for every change. ## Private board A board visible only to the people added to it. New boards in Contals are private by default. ## Inbox The personal list of things that concern you, such as assignments and comments on your cards, with an unread count. ## My cards A list of all cards and checklist items assigned to you across all boards and workspaces. ## For you The top of the home page: your cards and checklist items due today or overdue, the next 7 days, what waits for your answer and what changed on your boards, across every workspace. ## Activity The history of a board: who changed what and when, shown in your language. A board keeps 13 months of it; how far back you see depends on the plan. ## Audit log The record of who changed what in an organization – roles, access, exports, deletions, sign-in settings, billing – and who opened a confidential board; owners and admins filter it and download it as CSV. ## Retention rule A board setting that archives or deletes done cards automatically a chosen number of days after they were completed; off by default. ## Starter board The board “Getting started” that Contals creates after sign-up; its cards explain the basics. ## Real time Changes by others appear on your screen within a moment, without reloading. ## Simple view A way to use Contals with fewer buttons, larger text, controls of at least 44 pixels and plain words; on by default for volunteers, viewers and guests, switchable in the profile. ## Offline reading When the connection drops, Contals shows open boards from a local copy, read-only, and says how fresh the copy is. ## Export A JSON file with everything on a board, workspace or organization, including comments, Power-Up data and the activity of the last 13 months. ## Grace period The 30 days after an account deletion during which support can still restore the account; afterwards the personal data is erased. ## Paused organization A free organization nobody used for 90 days: read-only, with nothing deleted, until an owner signs in again. ## EU data residency Contals stores board data, its database, queues and backups in Cloudflare’s EU jurisdiction; a second, encrypted copy of the backups lies at DigitalOcean in Frankfurt (Germany). ## Own AI model Contals’ AI features run on the language model your organization connects with its own key and contract (OpenAI-compatible, Anthropic or Google Gemini), within a data policy the organization sets. ## API token A personal key for scripts, integrations and AI agents that use the public REST API or the MCP server; it can never do more than the person who created it and can be revoked at any time. ## MCP server The interface through which AI assistants such as Claude or ChatGPT read and change Contals boards on behalf of a person, using the Model Context Protocol and a personal API token. ## Single sign-on (SSO) Signing in to Contals through your organization’s identity provider with SAML 2.0 or OpenID Connect, for addresses on your verified domains. ## Two-factor sign-in Signing in with a second proof besides the first: a code from an authenticator app, a single-use recovery code or a passkey. Organization owners can require it. ## Passkey A sign-in key on your phone, computer or password manager, unlocked with your fingerprint, face or device PIN; it counts as two factors.